Volunteers
notice:
notice: ![]()
notice:
Please note that completing all required steps through the district helps ensure timely processing to avoid potential delays in obtaining clearance. Circumventing the clearance process may result in denial of volunteer clearance.
Live Scan forms will not be emailed and must be picked up in person at a volunteer’s designated school site or district office with HR, once principal approval is obtained.
parent volunteer clearance process
parent volunteer clearance process![]()
parent volunteer clearance process
1. Complete the Volunteer Data Card
- Send to school site administrative assistant to obtain principal signature/approval. Please see the list of contact information below for who to send data cards to.
2. Once HR receives principal approval, Live Scan forms may only be obtained in-person from either:
- Designated school site administrative assistant
- District Human Resources Office located at:
4675 Missouri Flat Rd, Bldg E, Placerville, CA 95667
Office hours M - F 8:00a.m. - 4:30p.m.
- Authorized Live Scan locations can be found on the DOJ website: https://oag.ca.gov/fingerprints/locations
3. Complete Mandated Reporter Training through Public School Works
- Please see instructions below to self-register and complete this training.
- Completed certificates must be emailed to Brittany Pagan at the District HR Office: bpagan@eduhsd.k12.ca.us
public school works
public school works![]()
public school works
Link to EDUHSD Volunteer portal: Click for EDUHSD Volunteer Portal
Account Creation/Authentication Method:
-
Please create your own account via self-registration for first time login.
-
Please see the linked video tutorial outlining the process: Click for Public School Works Self-Registration Tutorial
school contacts
school contacts![]()
school contacts
District HR Office - Brittany Pagan, bpagan@eduhsd.k12.ca.us
El Dorado HS – Susan Dhillon, sdhillon@eduhsd.k12.ca.us
Oak Ridge HS – Sarah Phillips, sphillips@eduhs.k12.ca.us
Ponderosa HS – Kaylee Meinz, kmeinz@eduhsd.k12.ca.us
Union Mine HS – Erin Fetcher, efechter@eduhsd.k12.ca.us
FAQ
FAQ![]()
FAQ
How often do I have to complete fingerprinting?
Just once! We hold fingerprint records while you are a parent volunteer so you do not need to repeat this step each school year.
What if I have younger child(ren) that will be a student of the school in future years? Meaning there will be a gap between students and volunteering will be conducted.
We keep prints on file for up to 4 years after volunteering has stopped to help accommodate for gaps between siblings. Once the younger sibling becomes a current student and volunteering continues, school sites need to be notified, volunteers receive approval, and Mandated Reporter training completed.
It can be beneficial to notify HR of any gaps between volunteering/child(ren) to ensure records are kept up to date and prevent delays in future clearance.
It can be beneficial to notify HR of any gaps between volunteering/child(ren) to ensure records are kept up to date and prevent delays in future clearance.
How often do I have to complete the Mandated Reporter training?
Per California State Legislation SB848, Mandated Reporter training is required to be completed by volunteers every single school year.
Lists will go out to school sites at the beginning of the academic year to notify them of who needs to complete this training. Public School Works also sends a reminder email at the beginning of each school year to complete the training once you have a registered PSW account.
Do I really have to email my Mandated Reporter training to HR?
Yes! Due to the large volume of parent volunteers, it is the responsibility of the parent to email the completed certificate to the district's HR office. Public School Works does not notify the office each time training is completed by an individual.
What if I complete Mandated Reporter training for my job or another school district? Will this be accepted?
Yes, we accept certificates for completed Mandated Reporter training from other agencies, as long as it was completed within the current academic school year.
Do I need to complete this process for every event or school organization?
No, once the clearance process is completed, you are cleared to volunteer for the academic year. For additional programs/events, teachers and administrators in charge will need to supply a list of names to the site principal.
What if I am volunteering for multiple school sites?
Completion of the clearance process for the district is only needed once each school year. Principal notification and approval for each school site, event, or organization/department is required.
Do I need to be cleared if I am only volunteering for one event?
Yes! If you will be interacting with and around students, you will need to complete the entire volunteer clearance process.
Do all volunteers need to be fingerprinted even if they are being supervised by a school employee?
Yes. Whether under district employee supervision or not, if a volunteer will be interacting with and around students, they need to complete the entire clearance process, including fingerprinting.
Is there a cost to fingerprinting, and who pays it?
Volunteers are responsible for the cost of fingerprinting. Costs vary depending on where fingerprinting is completed.
We recommend completing fingerprinting with 49er Live Scan located at 76 Main St, Placerville, CA 95667.
Authorized Live Scan locations can be found on the DOJ website. Prices vary depending on the Live Scan location: https://oag.ca.gov/fingerprints/locations
We recommend completing fingerprinting with 49er Live Scan located at 76 Main St, Placerville, CA 95667.
Authorized Live Scan locations can be found on the DOJ website. Prices vary depending on the Live Scan location: https://oag.ca.gov/fingerprints/locations
If I have already been fingerprinted for another school district, or employer, do I need to do it again?
Per the DOJ, Live Scan results cannot be shared between organizations, thus fingerprinting must be completed with our district.
Does my volunteer clearance expire or need to be renewed?
Volunteer clearance expires at the end of every academic school year (June 30th) and will need to be renewed at the start of every academic school year (July 1st). For clearance renewal, principal approval and completion of Mandated Reporter training is required before an individual can volunteer.
Does principal approval roll over each year?
No, approval needs to be obtained each school year. Principal approval initiates the clearance process so HR is aware of who needs to complete Mandated Reporter training and who is on the active volunteer list.
